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August 24, 2023
Notice of Intent to Award Contract Community Care for the Elderly Lead Agency Designation in Gadsden County

Notice of Intent to Award Contract Community Care for the Elderly Lead Agency Designation in Gadsden County


The Area Agency on Aging for North Florida, Inc. (hereinafter “AAANF”) noticed a Request for Proposal (“RFP”) for Community Care for the Elderly Lead Agency Designation in Gadsden County on June 30, 2023 (hereinafter the “Proposal”). Providers were required by the Proposal to submit completed RFPs no later than 4:00 p.m., Eastern Time on July 21, 2023.


The AAANF, having reviewed results of the quantitative and qualitative evaluation followed in the review of all proposals submitted, hereby announces its intent to enter contract negotiations with Elder Care Services, Inc. having determined them to be “the lowest cost, most responsive, most responsible, and most advantageous bidder” to the AAANF in compliance with this RFP.


Inquiries regarding this posting may be submitted in writing to: Heather Kirwan at info@advantageaging.org

July 27, 2023
Don't Cut the Cord on Florida Seniors

For Florida seniors, high-speed internet can provide opportunities to connect with family and friends, see doctors remotely, stream entertainment and shop for necessities. These aren’t just luxuries; they are meaningful practices that can greatly improve seniors’ quality of life. But many seniors live on a fixed income and for some, high-speed internet service can seem out of reach.

Fortunately, there is a program that can help. The Affordable Connectivity Program (ACP), a partnership between the federal government and private service providers, is expanding access to low-cost or even free high-speed internet to eligible Florida seniors. But without action from Congress, funding will be exhausted sometime next year, leaving millions of seniors disconnected. Here’s how the program works: the ACP provides a $30 monthly benefit for internet service, and companies like AT&T offer low-cost programs to those who qualify for the benefit, making the service free.

Seniors can qualify for the program based either on income or participation in other federal assistance programs. Applying and signing up for service is easy. Simply visit getinternet.gov or call the ACP Support Center at 877-384-2575. Today, more than 1.2 million Florida households have signed up for the ACP, and half of those are adults aged 50+. But many more seniors could be receiving the benefit, as there are approximately 2.35 million additional households in Florida that qualify but are not signed up for the program. 

If Congress fails to allocate additional funds to keep this program available, more than 600,000 Florida seniors will be faced with the difficulty of finding a way to pay their internet bill, as they continue to grapple with rising costs across the board due to persisting inflation.

We need to prioritize funding for the ACP to ensure Florida seniors can remain connected. We simply can’t let them be left behind in our digital world.

The Bidder’s Conference was hosted today at 11am EST at Advantage Aging Solutions. There were no attendees present and no questions have been received at this time. Interested bidder’s are reminded that the last day for written inquires to be submitted is 5:00pm EST on July 11th, 2023.

The Area Agency on Aging for North Florida (d/b/a Advantage Aging Solutions) will host two public hearings to discuss our Area Plan on Aging for 2024-2027 and inform participants about the Older Americans Act (OAA) health promotion and disease prevention services we coordinate and deliver. These programs include: A Matter of Balance, Enhance Wellness, Program to Encourage Active, Rewarding Lives for Seniors (PEARLS), Arthritis Foundation’s Walk with Ease, Diabetes Empowerment Education Program (DEEP), TCARE and Screening/ Assessment & Intake for the National Family Caregiver Support Program. Participants will be provided the opportunity to make comments.

Public Hearing #1:

Wednesday, July 12, 2023 at 11:00am Eastern Standard Time

Advantage Aging Solutions, Inc.

2414 Mahan Drive

Tallahassee, FL 32308

A virtual option will be provided for public hearing #1 with a zoom link at: https://us02web.zoom.us/meeting/register/tZAvdOGrqzksGNOwHXch_7fth-vZBtKjhKE2

CORRECTION:

Public Hearing #2:

Friday, July 14, 2023 at 10:00am Central Time

Jackson County Senior Center

2931 Optimist Drive

Marianna, FL 32448

We value input from our stakeholders and request your assistance in completing our Needs Assessment Survey, which can be accessed at this link: https://forms.office.com/r/rYrnpi2cRC

 

Survey responses are due by Friday, July 28th in order to be incorporated into our 2024 Area Plan on Aging.

The Area Agency on Aging for North Florida, Inc. (hereinafter “AAANF”), noticed a Request for Proposal (“RFP”) for the Community Care for the Elderly Program Lead Agency Designation for Jefferson County on March 16, 2023.  Providers were required by the Proposal to submit completed RFPs no later than 4:00 p.m., Eastern Time on May 29, 2023.  

The AAANF, having only received one qualified bid package to obtain a Community Care for the Elderly Lead Agency Designation for Jefferson County, hereby provides notice that AAANF will institute Exceptional Purchase provisions to award a single source contract to Senior Citizens Council of Madison County.

Inquiries regarding this posting may be submitted in writing to: Heather Kirwan at info@advantageaging.org

June 23, 2023
Notice of Intent to Bid Community Care for the Elderly Lead Agency Designation for Gasden County

The Area Agency on Aging for North Florida, Inc. (hereinafter “AAANF”) noticed a Request for Proposal (“RFP”) for Community Care for the Elderly Lead Agency Designation in Gadsden County on March 16, 2023 (hereinafter the “Proposal”).  Providers were required by the Proposal to submit completed RFPs no later than 4:00 p.m., Eastern Time on May 29, 2023.   

The AAANF, having reviewed two bid packages has rejected said bids and will rebid this RFP. The RFP package will be released on or around Friday, June 30, 2023.

Inquiries regarding this posting may be submitted in writing to: Heather Kirwan at info@advantageaging.org

June 23, 2023
Notice of Intent to Award Exceptional Purchase Contract for Older Americans Act Programs in Gulf County

Advantage Aging Solutions (AAS) anticipates issuing RFPs in Gadsden and Jefferson Counties for Lead Agency Designation under the Community Care for the Elderly prior to the end of 2022. Entities will be required to provide case management and coordinate a variety of home and community-based services for elders age 60+ for Community Care for the Elderly and Home Care for the Elderly, or individuals 18+ who have been diagnosed with cognitive impairment (i.e. dementia, Alzheimer’s) under the Alzheimer’s Disease Initiative.

The agency also anticipates issuing an RFP for Older Americans Act Programs Titles IIIB, Supportive Services, IIIC-1, Congregate Meals and IIIC-2 for Home Delivered Meals in Gulf County prior to the end of 2022.

In preparation for release of the aforementioned RFPs, AAS will be providing a workshop series to review contracting practices of the agency and expectations for qualified bidders. Workshops begin on September 19, 2022 and run until October 6, 2022 via Zoom. Sessions will be recorded for those who are not able to attend the virtual based workshops. These workshops are mandatory for any potential bidder. Attendance will be part of the evaluation/scoring process.

Please Click Here for the schedule of RFP workshop dates and topics to be covered. Interested parties may request the Zoom link by emailing info@advantageaging.org

May 25, 2023
The Alzheimer's Association will Host a Community Forum at the Tallahassee Senior Center: June 5th, 2023

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This forum will provide an opportunity for public input on needed services and supports. A panel of experts from the Alzheimers Project, Elder Care Services, TMH Memory Disorder Clinic and ACTS2 will present information and resources about their programs and services.

Alz Assoc flyer News.jpg

May 7, 2023
Board of Directors Meeting Schedule

The Board of Directors of Advantage Aging Solutions convenes during the months/days/times listed below. Meetings are in person, and open for anyone to attend. Meetings take place at 2414 Mahan Drive, Tallahassee, FL 32308.

 

Guests wishing to speak must submit requests to do so at least one week in advance via email to: info@advantagesging.org. Agendas and minutes may also be provided by emailing such request to info@advantageaging.org. Previous meeting in 2023 occurred on January 26, 2023; February 23, 2023; and April 27, 2023.

Meeting Schedule:

June 22, 2023 (NOTE: Bid Review Committee to announce recommendations of contract award for CCE Lead Agency in Gadsden and Jefferson Counties and OAA Titles IIIB, C1 and C2 for Gadsden and Gulf Counties)

August 24, 2023

October26, 2023

December 7, 2023

April 11, 2023
Bidders Conference Minutes and Responses to Written Inquiries

Below are links to meeting minutes and written inquires to the Request for Proposals for Community Care for the Elderly Lead Agency Designation for Gadsden and Jefferson Counties and Older Americans Act Programming for Titles IIIB, C-1 and C-2 for Gadsden and Gulf Counties.

The window to submit questions related to the aforementioned RFPs is closed; therefore, no additional questions will be accepted by the agency.

April 11, 2023
Request for Proposals: Older Americans Act Titles IIIB, C-1, and C-2 for Gadsden and Gulf Counties

Request for Proposals: Older Americans Act Titles IIIB, C-1 and C-2 for Gadsden and Gulf Counties

 

Competitive sealed proposals will be received by the Area Agency on Aging for North Florida, Inc. d/b/a Advantage Aging Solutions until 4:00 p.m., EST on Friday, May 19, 2023, for the coordination and delivery of services to elders age 60 and older under Older Americans Act Programs Titles III-B – Supportive Services and Titles C-1 and C-2 – Nutrition Services for Gadsden and Gulf Counties in Florida.

Every entity that intends to submit a proposal must deliver the required Notice of Intent Form (Appendix III) to the Area Agency on Aging for North Florida at the correspondence address provided below by 5:00 p.m., EST on Friday, April 14, 2023.

 

Correspondence concerning this Request for Proposals should be addressed to:

Area Agency on Aging for North Florida, Inc. d/b/a Advantage Aging Solutions

Attention: Heather Kirwan

2414 Mahan Drive

Tallahassee, Florida 32308

Email: heatherw@aaanf.org

 

A Bidders Conference will be conducted concerning this Request for Proposals at 11:00 a.m. on Tuesday, April 4, 2023, Eastern Time. Interested parties are highly encouraged to attend the Bidders Conference at the Advantage Aging Solutions office or online via Zoom: Advantage Aging Solutions 2414 Mahan Drive Tallahassee, Florida 32308

 

Zoom Link: https://us02web.zoom.us/j/85906349975?pwd=eXZTKy9wRUdHOEFuVEdOcnF FZ2YvUT09 Meeting ID: 859 0634 9975

Passcode: 756622

 

"If you are a person with a disability who needs any accommodation in order to participate in this conference, you are entitled, at no cost to you, to the provision of certain assistance. Please contact Heather Kirwan, at Area Agency on Aging for North Florida, Inc., telephone no. 850.488.0055 at least 7 days before the scheduled conference, or immediately upon receiving this notification if the time before the scheduled appearance is less than 7 days; if you are hearing or voice impaired, call 711."

A copy of the RFP Packet can be reqested from Advantage Aging Solutions.

April 11, 2023
Request for Proposals: Community Care for the Elderly Lead Agency Designation

REQUEST FOR PROPOSALS FOR COMMUNITY CARE FOR THE ELDERLY LEAD AGENCY DESIGNATION FOR GADSDEN AND JEFFERSON COUNTIES IN FLORIDA

 

Competitive sealed proposals will be received by the Area Agency on Aging for North Florida, Inc. d/b/a Advantage Aging Solutions until 4:00 p.m., EST on Friday, May 19, 2023, for the designation of Community Care for the Elderly Lead Agency for Jefferson County. The Community Care for the Elderly Lead Agency designation includes the provision of an array of home and community-based services to frail older persons. The Community Care for the Elderly program is administered pursuant to provisions of Chapter 430, F.S. The proposal package and application instructions may be obtained from the Advantage Aging Solutions website at www.advantageaging.org on March 14, 2022, or thereafter at the correspondence address listed below. Advantage Aging Solutions reserves the right to reject any and all proposals.

 

Every entity that intends to submit a proposal must deliver the required Notice of Intent Form (Appendix III) to the Area Agency on Aging for North Florida at the correspondence address provided below by 5:00 p.m., EST on Friday, April 14, 2023.

 

Correspondence concerning this Request for Proposals should be addressed to:

Area Agency on Aging for North Florida, Inc. d/b/a Advantage Aging Solutions

Attention: Heather Kirwan

2414 Mahan Drive

Tallahassee, Florida 32308

Email: heatherw@aaanf.org

 

A Bidders Conference will be conducted concerning this Request for Proposals at 2:00 p.m. on Tuesday, April 4, 2023, Eastern Time. Interested parties are highly encouraged to attend the Bidders Conference at the Advantage Aging Solutions office or online via Zoom: Advantage Aging Solutions 2414 Mahan Drive Tallahassee, Florida 32308 Virtually via

 

Zoom Link: https://us02web.zoom.us/j/88011087598?pwd=TUxIL25YTnFKQ1U1bVpoZ3Fr MFZSdz09 Meeting ID: 880 1108 7598

Passcode: 156580

 

"If you are a person with a disability who needs any accommodation in order to participate in this conference, you are entitled, at no cost to you, to the provision of certain assistance. Please contact Heather Kirwan, at Area Agency on Aging for North Florida, Inc., telephone no. 850.488.0055 at least 7 days before the scheduled conference, or immediately upon receiving this notification if the time before the scheduled appearance is less than 7 days; if you are hearing or voice impaired, call 711."

A copy of the RFP Packet can be reqested from Advantage Aging Solutions.

March 31, 2023
Request for Interest (RFI) and Statement of Qualifcations

Emergency Alert/Response Systems

2023-2029

The Area Agency on Aging for North Florida, Inc., dba Advantage Aging Solutions, is mandated to establish a comprehensive, coordinated system of services for persons aged 60 and older in its planning and service area.  The primary goal is to enable older adults to remain within their homes and community environments for as long as possible and to avoid premature or unnec­essary institutionalization through the provision of cost effective, high quality services.

Advantage Aging Solutions is requesting Letters of Interest including Statements of Qualification from established emergency alert/response providers. The specifications for prospective contractors are attached as Attachment I. The service area to be covered includes: Franklin, Gadsden, Jefferson, Leon, Liberty, Madison, Taylor and Wakulla Counties. Prospective contractors should include information as to whether they have the potential to serve the following additional counties: Bay, Calhoun, Gulf, Holmes, Jackson, and Washington. The provision of these services shall be for the period of June 1, 2023 through December 31, 2029. Contracts may be renewed on a yearly basis for five additional years contingent upon satisfactory performance and availability of funds as determined by Advantage Aging Solutions.

The primary goal held in common by all the services identified through this Solicitation is to support aging in place by helping older persons maintain an optimal degree of independent living, with its corresponding quality of life, in a manner that preserves dignity and human connectedness.  The common primary objective is to offer older persons and their caregivers access to programs and activities that will prevent unnecessary physical, emotional, health and financial dependence.

In addition to the specifications that must be met in Attachment I, the definition and guidelines that govern the activities conducted under this program are detailed in Attachment II, Emergency Alert/Response, Department of Elder Affairs (DOEA) 2020 Programs and Services Handbook.

The Letters of Interest and Statements of Qualification will provide Advantage Aging Solutions with information concerning the availability of qualified contractors for services in the Planning and Service Area (PSA). The information received from qualified contractors will be used to determine if a full Request for Proposal (RFP) is necessary (due to interest from two or more qualified service contractors) or if a sole source procurement process will be used.

The type of contract required for delivery of services shall be a fixed rate (unit cost) contract.  Contracts may be amended during the course of the fiscal year to respond to any surplus/deficit to ensure that all funding is fully utilized.

Letters of Interest should be limited to a maximum of two (2) pages, each page shall be a single-sided 8 ½” by 11” sheet with at least 1” top and bottom margins and 1” right and left margins. Please include the following in your Letter of Interest:

  • Corporate name, address, phone number, fax number, web site, e-mail address for your agency/organization, and contact person(s).

  • Statement of Qualifications detailing the experience your organization has in delivering programs and services to older adults, age 60+ and caregivers.

  • County (or Counties) of interest and service(s).

  • A Statement of Qualifications will include information regarding experience the agency has in the provision of service(s) to elders, as well as the length of time (in years) the agency has worked to meet the needs of elders within the Planning and Service Area. The provider must may be a for profit or not-for-profit business registered with the State of Florida.

Letters of Interest must be submitted as follows (Deadline for receipt April 17, 2023, at 5:00 pm, EST):

  • Two (2) copies in a sealed envelope and addressed to:

Heather Kirwan

Director, Planning and Programs

Advantage Aging Solutions, the Area Agency on Aging for North Florida

2414 Mahan Drive

Tallahassee, Florida 32308

Each copy submitted must have a cover letter signed by an Authorized representative who shall certify that: “The information submitted is true, accurate and complete”. An intentional misrepresentation or falsification may result in the rejection of the Letter of Interest.

The outer envelope and letters must be marked “2023 Letter of Interest for Emergency Alert/Response Service.

  • Letters of Interest may be sent by U.S. Mail – Certified – Return Receipt Requested; hand delivered; or via courier or other source of express delivery excluding electronic mail.

  • Letters of Interest must be received by 5:00 P.M. (EST) on April 17, 2023

  • Faxed and e-mailed Letters of Interest will not be accepted. Late letters will be returned unopened with the notation, “This Letter of Interest was received after the delivery time designated for receipt and opening in the legal notice.” No response by the deadline specified shall constitute a “not interested response”.

Advantage Aging Solutions reserves the right to accept or reject any and all responses, and to waive any minor irregularity in what it believes to be in the best interest of the Area Agency on Aging, the public, and those persons age 60 years or older residing in the Planning and Service Area. Advantage Aging Solutions does not intend to award a contract on the basis of this request for information or otherwise pay for the information solicited.

All questions or inquiries must be submitted in writing to Heather Kirwan, Director of Planning and Programs via email at heatherw@aaanf.org.

March 28, 2023
We Want You – To Become a SHINE Medicare Counselor!

In partnership with the Florida Department of Elder Affairs, Advantage Aging Solutions is actively recruiting volunteer Counselors to join our Serving Health Insurance Needs of Elders (SHINE) program.

If your answer is “yes” to the following questions, then you may be a great fit for SHINE:

  • Do you get satisfaction from helping others?

  • Do you like learning about new things?

  • Do you enjoy solving problems?

  • Are you an effective communicator?

  • Do have proficient computer skills?

  • Do you have 4-5 hours each week to assist consumers navigate the complexities of Medicare?

Please contact the Elder Helpline (800-96-ELDER) or visit the SHINE website (www.floridashine.org) for detailed information.

January 20, 2023
We're Hiring!

Advantage Aging Solutions has several positions we are looking to fill with the most excellent candidates!

 

If interested in applying please email a cover letter informing us of what position(s) you are applying for along with a copy of your resume to: info@advantageaging.org

September 27, 2022
Revised Schedule for RFP Workshop Series

In anticipation of Hurricane Ian affecting North Florida, Advantage Aging Solutions has revised its original schedule, posted on September 6th. Please make note of the changes. If you would like to access these workshops, please email info@advantageaging.org for the Zoom meetings or recordings.

September 6, 2022
Advantage Aging Solutions Announces Schedule for Upcoming RFP Workshop Series for Potential Bidders

Advantage Aging Solutions (AAS)anticipates issuing RFPs in Gadsden and Jefferson Counties for Lead Agency Designation under the Community Care for the Elderly prior to the end of 2022. Entities will be required to provide case management and coordinate a variety of home and community-based services for elders age 60+ for Community Care for the Elderly and Home Care for the Elderly, or individuals 18+ who have been diagnosed with cognitive impairment (i.e. dementia, Alzheimer’s) under the Alzheimer’s Disease Initiative.

The agency also anticipates issuing an RFP for Older Americans Act Programs Titles IIIB, Supportive Services, IIIC-1, Congregate Meals and IIIC-2 for Home Delivered Meals in Gulf County prior to the end of 2022.

In preparation for release of the aforementioned RFPs, AAS will be providing a workshop series to review contracting practices of the agency and expectations for qualified bidders. Workshops begin on September 19, 2022 and run until October 6, 2022 via Zoom. Sessions will be recorded for those who are not able to attend the virtual based workshops. These workshops are mandatory for any potential bidder. Attendance will be part of the evaluation/scoring process.

Please click on the link below for the schedule of workshop dates and topics to be covered. Interested parties may request the Zoom link by emailing info@advantageaging.org

August 2, 2022
Request for Interest (RFI) and Statement of Qualification

Older Americans Act Title IIIE: National Family Caregiver Support Act

Advantage Aging Solutions is requesting Letters of Interest including Statements of Qualification and proof of ability to provide required match from established organizations experienced in the provision of caregiver support services to meet identified needs of African-American caregivers within Bay, Calhoun, Franklin, Gadsden, Gulf, Holmes, Jackson, Jefferson, Leon, Liberty, Madison, Taylor, Wakulla and Washington Counties.

 

The provision of these services shall be for the period January 1, 2023 through December 31, 2028. Contracts may be renewed on a yearly basis for five additional years contingent upon satisfactory performance and availability of funds as determined by Advantage Aging Solutions. 

July 5, 2022
Veteran Directed Care Program

A partnership between Advantage Aging Solutions and the North Florida/South Georgia Veterans Health System

Are you a veteran or caring for a veteran that is eligible for long-term care, but would rather remain at home? You may be eligible for the Veteran’s Directed Care program. This program offers Veterans and their caregivers the choice and control to decide for themselves what services best meet their needs to remain independent in the home.

 

To find out more about the program and if you or your loved one are eligible, please reach out to your primary care physician or the Malcom Randall VA Medical Center at 352-264-7399, and press Option 3.

April 20, 2022
Florida Conference on Aging Returns to In-Person

Join the Florida Council on Aging for the 2022 Conference in Orlando, Florida on August 22-24, 2022. Click on this link to register or for more information. https://fcoa.org/Conference

April 20, 2022
Post Pandemic: Return to Regular Medical Check-Ups

Click on this link  below to view an article from Health Line regarding routine health check ups. https://www.healthline.com/health/how-often-should-you-get-routine-checkups-at-the-doctor#talking-to-your-doctor

 

Questions about Medicare? We encourage you to contact the Elder Helpline at 1-800-963-5337 and ask to speak to a Serving Health Insurance Needs of Elders (SHINE) Counselor. 

March 11, 2022
Request for Proposals: Community Care for the Elderly Lead Agency Designation

Competitive sealed proposals will be received by the Area Agency on Aging for North Florida, Inc. d/b/a Advantage Aging Solutions until 4:00 p.m., EST on April 29, 2022, for the designation of Community Care for the Elderly Lead Agency for Jefferson County.

 

The Community Care for the Elderly Lead Agency designation includes the provision of an array of home and community-based services to frail older persons. The Community Care for the Elderly program is administered pursuant to provisions of Chapter 430, F.S.

 

The proposal package and application instructions may be obtained from the Advantage Aging Solutions website at www.advantageaging.org on March 14, 2022, or thereafter at the correspondence address listed below.  Advantage Aging Solutions reserves the right to reject any and all proposals. 

Please refer to the downloadable file below for the full RFP announcement and RFP Package.

Inquiries should be directed to Heather Kirwan at: heatherw@aaanf.org

February 4, 2022
Call for Presentations is open until February 25th!

Interested in being a presenter at this year's SE4A Conference? Click here to fill out an application: se4a.org

December 20, 2021
Introducing GetSetUp!

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We are pleased to introduce our new partnership with GetSetUp, an online community of people who want to learn new skills with others that will unlock new experiences in their lives. Join a class today to see what GetSetUp has to offer you. Classes are sponsored by funding from the Florida Department of Elder Affairs.

July 23, 2021
Volunteer with us!

We are seeking engaging individuals to represent the Serving Health Insurance Needs of Elders (SHINE) program.

 

As a SHINE volunteer, you serve your community by performing at least one of the following functions:
      • Provide Medicare and health insurance information, counseling, and assistance in person or over           the phone
      • Deliver educational presentations or speeches
      • Distribute educational and promotional materials in your community
      • Provide training and leadership to other volunteers
      • Assist with general program support

We have volunteer positions available that are in need of your time and talents throughout our service area. Please contact us at 1-800-963-5337 to learn more about how you can help meet needs of Medicare beneficiaries in the following counties: Bay, Calhoun, Franklin, Gadsden, Gulf, Jackson, Jefferson, Leon, Liberty, Madison, Taylor, Wakulla and Washington.

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